Welcome and Introduction

Clarity Accounting LLC (“Clarity,” “we,” “our,” or “us”) respects your privacy and values the trust you place in us. This combined Terms of Use and Privacy Policy (collectively, this "Policy") outlines how we collect, use, and protect your personal information, along with the terms governing your use of our website, services, and communication channels. By using our website or services, you agree to this Policy. If you do not agree with any part of this Policy, please do not use our website or services.

Collection and Use of Information

We collect personal and business information that helps us provide professional accounting and bookkeeping services. This may include your name, company name, email address, phone number, and relevant financial or operational details necessary for our work together.

We use this information to (a) deliver and manage requested services, (b) communicate with you about inquiries, projects, or account updates, (c) improve our systems and client experience, and (d) ensure security and legal compliance.

We may also send occasional service notifications or reminders (you may opt out anytime). We may share data only as necessary to provide and support our services, such as through trusted third-party platforms used for hosting, communication, or analytics.

Our website automatically collects certain data, such as anonymized IP address, browser type, operating system, and browsing activity (e.g., pages visited, time on site). We use Google Analytics for this purpose. Learn more about how Google uses data at support.google.com/analytics/answer/6004245 .

Our website uses cookies to recognize returning visitors, analyze site performance, and enhance your browsing experience. You can manage or disable cookies in your browser settings if you prefer.

SMS Messaging & Customer Care Communication

Clarity may use text messaging as part of our client service process. You may text us with questions or updates related to scheduling, document requests, or account matters. By providing your phone number or sending a message to our number, you consent to receive customer care messages from Clarity. These messages may include service reminders, confirmations, or account-related updates.

Message frequency may vary based on your interaction with us. On average, you may receive one to two messages per month. Message and data rates may apply.

We do not share or sell mobile information with third parties or affiliates for marketing or promotional purposes. All other categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties. Your personal data will not be transferred or shared with any external organizations under any circumstances.

For more information or assistance, reply HELP to any message or email info@clarityaccountingllc.com. To stop receiving messages, reply STOP at any time.

Data Security and Confidentiality

We maintain physical, electronic, and procedural safeguards to protect client information from unauthorized access, use, or disclosure. These measures include secure data storage, role-based access controls, confidentiality agreements, and the use of trusted third-party systems that handle sensitive information. Our team members also receive regular cybersecurity and data protection training.

While we use reasonable measures to secure your data, no method of transmission over the internet is entirely risk-free. You share information at your own discretion, and we recommend avoiding unencrypted channels for sensitive content.

Your Rights

You have the right to:

• Access and review your personal data.
• Request corrections or deletion of inaccurate or outdated information.
• Request a copy of the data we maintain about you.
• Withdraw consent for communications or data use where applicable.

International Privacy Laws and GDPR Rights

If you access our website from outside the United States, your data may be transmitted to and stored on servers located in the U.S. These systems may not offer the same data protection as those in your country of residence. However, we will handle your data in accordance with this Policy and applicable law. Residents of the European Union (EU) and other regions with similar laws may have additional rights under the General Data Protection Regulation (GDPR) or comparable frameworks. These may include the right to object to or restrict processing, the right to data portability, and the right to lodge a complaint with a supervisory authority. You may also withdraw consent at any time, except for data lawfully processed prior to withdrawal.

Third-Party Links

Our website may contain links to other websites. We are not responsible for the privacy or security practices of those third parties, nor do we have any responsibility for your use or access of such third-party sites. Please review their privacy policies before submitting personal data.

Terms of Use

By using our website, you agree not to:

• Engage in lawful, non-abusive behavior while using the site.
• Do not attempt to gain unauthorized access to systems or data.
• Do not copy or distribute site content without written permission.

We may modify, suspend, or discontinue any aspect of the website or services at our discretion.

Limitation of Liability

To the fullest extent permitted by law, Clarity Accounting LLC shall not be liable for any indirect, incidental, consequential, or special damages arising out of your use—or inability to use—our website, communications, or services.

Updates to This Policy

We may update this Policy periodically. Updates will be posted here with the effective date. Continued use of our website or services after updates signifies acceptance of the revised Policy.

Contact Us

If you have any questions or concerns regarding your personal data or this privacy policy, or to make data requests, please contact us at info@clarityaccountingllc.com .

Governing Law

This policy and your use of this website are governed by the laws of the Commonwealth of Virginia, without reference to its choice of law provisions.